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Dealing with Expenses
0 Most companies use forms or spreadsheets to process travel and entertainment
00 expenses claims. As a result, it can be difficult to control over spending across the
34 organisation, and unfortunatelywhendata often needs to be processed again and entered
35 into the firm's othersuchaccounting systems. One solution is an automated expenses
36 management system. Butifthere are various measures you can implement to make
37 your existing procedures more efficient. Firstly,tryensure that all expenses claims are
38 independentlybeenauthorised. Who approves senior managers' claims, for example?
39 Don't waste timeforreviewing all expenses claims; only look in detail at a sample, but
40 regularly up date the firm's expenses policy, and querywithall claims that fall outside it. You
41 should also avoid duplicating effort; if line managers check expenses, there is little point
42 in the accounts departmentaredoing so. You could try to cut down on cash advances and
43 corporate credit cards; making stafftouse their own credit cards encourages them
44 to submit claims on time. It is also a good idea to identify and remind staff who do not
45 submit or approve claims promptly. Finally, aim to rechargeeveryexpenses to customers where your business model allows.
